Permit Coordinator
Company: SQUAN
Location: Conway
Posted on: October 7, 2024
Job Description:
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- - - - - - - Permit Coordinator - - - - - - - - - - - - - - - - -
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- - - - - - - - - - - - - - - - - DEPARTMENT (S): - - - - - - - - -
- Engineering -DIRECT REPORTs: - - - - - - - - - - - None - - - - -
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- - - - - REPORTS TO: - - - - - - - - - - - - - - - - - Project
ManagerLocation: - - - - - - - - - - - - - Conway, AR -Pay Rate: -
- - - - - - - - - - - -$20-$25 per hour -POSITION SUMMARYThe Permit
Coordinator is responsible for creating applications,
submitting/tracking permits of all types to the appropriate
Jurisdictions Having Authority (JHAs), and maintaining project
trackers with the appropriate statuses and dates. - -ESSENTIAL JOB
FUNCTIONS -
- Maintains permitting section of the overall project tracker for
all workflow related to permitting, including but not limited to
submissions, rejections, resubmittals, and feedback from JHA
(Jurisdiction Having Authority).
- Coordinates with drafting/design team on permit delivery,
redlines back from JHA, and shares relevant communications from
JHA
- Manages JHA relationships through regular communication with
JHA and project manager.
- Ensures permit applications are filled out correctly prior to
submittal.
- Works closely with internal construction and finance teams to
coordinate payment of permitting fees.
- Drives profitability by continually communicating with project
managers and construction to coordinate project execution as it
pertains to permitting.
- Stays current with JHA scope changes and communicates these
changes (or trends toward a change) to the project manager and
client (where appropriate). -
- Assists project manager with creating change orders that are
driven by a change in JHA requirements.
- Keeps permitting tracker(s) current up to the hour with
appropriate statuses.
- Adheres to the timelines for permit submittal, approval, and
closeout as well as ensures that permit expiration dates are
entered into the permit tracker for all permits on projects where
the permit closeout function is in the engineering scope.
- Collaborates with project manager to overcome obstacles that
prevent timely permit submission and timely approval.
- Focuses on high level customer interaction to both internal and
external customers.
- Validation of daily work received from the field to guarantee
accuracy of both in-house and subcontractor reporting on permit
close out where applicable.
- Attends client meetings with project manager or billing teams
as needed.
- Assists construction team on turnkey projects with scheduling
of JHA inspectors, flaggers, and other ancillary requests related
to JHAs as needed.
- May be required to draw permit polygons in GIS tools as
required by the project scope.
- Enter all permit instances for the project in Site Tracker and
update statuses regularly.
- Submits timesheets daily with the appropriate time coded to the
project, aspect, and task.
- Performs other duties as assigned by Project Manager - -SKILLS
AND ABILITIES
- Builds strong relationships with JHAs,
clients, contractors, construction workers and internal team.Excels
at organization, time-management, problem-solving, communication,
and attention to detail. Sense of urgency and ability to prioritize
multiple items that have are extremely important.Good
organizational skills with the ability to plan, coordinate, and
track project development.Strong work ethic, leads by example, and
does what it takes to get the job done.Proficient in Microsoft
Office Suite and with various other software programs.Ability to
communicate professionally at all times, with clarity at the
frequencies required by management and customers.
- Ability to travel to multiple sites as required.Work
independently with minimal supervision.MINIMUM REQUIREMENTS
- Must be 18 or older.
- Able to work with minimal supervision and complete tasks
assigned in a timely manner.
- Ability to multi-task and track many submittals and
applications at the same time
- Valid driver's license and excellent driving record.
- Must be able to pass pre-employment drug test and background
check.
- High school diploma or GEDPREFERRED REQUIREMENTS
Bi-lingual
(Spanish/English)Bachelor's degree in management, business
administration, or a related degreeTwo years of experience in
telecommunication, logistics coordination, or project
coordination.
Keywords: SQUAN, Little Rock , Permit Coordinator, Other , Conway, Arkansas
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